Legal Secretary Job at Binding Minds Inc. (Certified Disability Owned Business Ente..., Palo Alto, CA

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  • Binding Minds Inc. (Certified Disability Owned Business Ente...
  • Palo Alto, CA

Job Description

Job Description

We are seeking a highly skilled Legal Secretary to support attorneys by delivering exceptional client service and consistently high-quality legal administrative support. The ideal candidate will be experienced in litigation, adept at managing complex documentation, and capable of coordinating all phases of a case from inception to resolution or trial.

Key Responsibilities:

  • Prepare, edit, and proofread complex legal documents and correspondence
  • Manage attorney calendars, travel arrangements, and client/matter records
  • Handle time entry, billing, expense reports, and conflict checks
  • Support all phases of litigation, including depositions, court filings, and trial logistics
  • Coordinate with attorneys, clients, and internal departments to ensure smooth workflow

Qualifications:

  • High school diploma required; associate’s degree preferred
  • Minimum 3 years of recent legal secretarial experience, preferably in a large law firm
  • Strong litigation experience and knowledge of court procedures
  • Proficient in MS Office, 3E, and legal billing/time-tracking systems
  • Excellent organizational, communication, and client service skills

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