Job Description

About the Company : At Premium Velocity Auto, we believe our people are our greatest asset. We are a fast paced, high growth organization committed to process optimization, collaboration, and high performance. We have an amazing opportunity for a Payroll Specialist to join our team and help us support our most valuable resource – our employees. PVA has 350 locations in 18 states and is the 2nd largest franchisee in the Jiffy Lube system.

About the Role : As the Payroll Specialist, you will play a key role in our continued HR and payroll transformation and your responsibilities will include:

Responsibilities :

• Preparation of Time Files – Make sure the time/hours is loaded effectively into payroll preview each Monday.
• Checking timesheets for accuracy and ensuring all time has been submitted following SOP.
• Maintain accurate payroll records and employee data, including wages, benefits, bonuses, and deductions.
• Edit and revise downloaded data to upload into ADP for employee time and PTO.
• Process weekly and bi-monthly payroll files.
• Audit of our 3rd party payroll processing through ADP – Make sure everything looks good during payroll preview.
• Ensure compliance with all applicable tax laws and labor regulations.
• Reconcile payroll reports and resolve discrepancies in a timely manner.
• Accurately determine time and PTO and ensure employees are paid accordingly.
• Ensure proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Maintain records for each payroll including changes made during processing.
• Calculating wages, processing deductions (taxes, benefits, etc.), and issuing paychecks or direct deposits.
• Provide reporting and analytics – Make sure leadership has an understanding of the “health” our weekly labor management.
• Ensuring payroll practices comply with all relevant federal, state, and local tax laws and regulations.
• Prepare and submit payroll tax filings and year-end reports (e.g., W-2s, 1099s).
• Collaborate with HR and Finance teams to ensure accurate benefit deductions and reporting.
• Stay updated on changes in payroll laws and best practices.
• Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Preparing reports related to payroll, including summaries of earnings, taxes, deductions, and other payroll-related data.
• Troubleshooting and Grievance Resolution – Make sure we resolve all employee concerns within 48 hours.
• Answering employee questions about payroll, resolving discrepancies, and helping with payroll-related forms or documents.
• Manage payroll inbox / email and resolve payroll issues by troubleshooting and taking necessary corrective steps.

Qualifications :

• Proven experience in a payroll role – Someone who loves making processes better!
• Strong organizational and multitasking skills – Someone who doesn’t having to manage lots of moving pieces!
• Excellent communication and interpersonal abilities – Someone who likes to be part of a team and service operations!
• High attention to detail and confidentiality – Someone who recognizes how to deal with sensitive information and keep it sacred!
• Proficiency in MS Office and HRIS systems – Someone who loves excel a must! Someone who knows ADP or picks up system easily critical!

Pay range and compensation package : Competitive total rewards package.

Equal Opportunity Statement : Supportive and inclusive HR team culture.

Why Join Us :

• Opportunities for professional development.
• Hybrid work environment – Monday – Wednesday in office and Thursday and Friday remote.
• A chance to be a difference maker!

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